Repair shop software that syncs with QuickBooks
Stop entering everything twice. Bench automatically syncs customers, invoices, and payments to QuickBooks Online. Your books stay up to date without the busywork.
Double entry is killing your evenings
You already entered the invoice in your repair system. Now you have to type it all over again in QuickBooks. Every customer, every line item, every payment.
Typing every invoice into QuickBooks after you've already created it in your repair system
Invoices sync automatically — create once in Bench, it appears in QuickBooks
Customer records don't match between systems, so your accountant is always asking questions
Customers are matched and synced — one source of truth across both systems
Payments received in the shop don't show up in your books until you manually enter them
Payments sync the moment they're received — your books are always current
End-of-month reconciliation takes hours because nothing lines up
Everything is already reconciled — invoices and payments match automatically
What syncs between Bench and QuickBooks
The data your accountant needs flows automatically. The repair-specific data stays in Bench where it's useful.
Customer Sync
New customers in Bench automatically appear in QuickBooks. Existing QuickBooks customers are matched by name or email — no duplicates.
Invoice Sync
Invoices created in Bench push to QuickBooks with line items, tax, and discounts intact. Your accountant sees exactly what the customer sees.
Payment Sync
When a customer pays through Bench (card, text-to-pay, or in-person), the payment is recorded in QuickBooks automatically. No reconciliation needed.
Real-Time Updates
Changes sync within seconds. Edit an invoice in Bench, it updates in QuickBooks. Mark a payment received, your books reflect it immediately.
Set up in 2 minutes
No IT department required. Connect your QuickBooks account and start syncing.
Connect your QuickBooks account
Go to Settings → Integrations in Bench. Click "Connect to QuickBooks" and sign in. That's it.
Bench matches your existing customers
Existing QuickBooks customers are automatically matched by name and email. No duplicates, no cleanup.
Run your shop — syncing happens automatically
Create invoices, receive payments, add customers. Everything flows to QuickBooks in real time. Your books stay current without any extra work.
Why repair shops choose Bench with QuickBooks
Built-in, not bolted on
The QuickBooks integration is native to Bench — not a third-party connector or Zapier workaround. It uses QuickBooks' official API for reliable, secure syncing.
Your accountant will thank you
Clean data, matched customers, line-item detail on every invoice. No more mystery deposits or unmatched payments at month-end.
Hours back every week
Shop owners tell us they save 3-5 hours per week on bookkeeping after connecting Bench to QuickBooks. That's time back in the shop.
QuickBooks handles your books. Bench handles your shop.
Bench is a complete repair shop management platform — not just a QuickBooks add-on.
Frequently Asked Questions
Which QuickBooks version does Bench work with?
Bench integrates with QuickBooks Online (QBO). QuickBooks Desktop is not currently supported. The integration uses QuickBooks' official OAuth2 API for a secure, reliable connection.
How do I connect Bench to QuickBooks?
From your Bench dashboard, go to Settings → Integrations → QuickBooks. Click 'Connect to QuickBooks' and sign in to your QuickBooks account. The setup takes about 2 minutes. Bench will automatically match existing customers by name or email.
What data syncs between Bench and QuickBooks?
Bench syncs customers, invoices, and payments to QuickBooks Online. This covers the core accounting data your bookkeeper or accountant needs. Parts inventory and repair status stay in Bench where they're most useful.
Will it create duplicate customers in QuickBooks?
No. When you connect Bench to QuickBooks, it matches existing customers by display name and email address. Only genuinely new customers create new records in QuickBooks.
What happens if QuickBooks is temporarily unavailable?
Bench queues any pending syncs and retries automatically when the connection is restored. Your shop operations are never interrupted — you can keep creating invoices and receiving payments normally.
Is the QuickBooks integration included in all plans?
The QuickBooks integration is included in the Enterprise plan ($249/month or $199/month billed annually). Starter and Professional plans include all other features but not QuickBooks sync.
Can I use Bench without QuickBooks?
Absolutely. QuickBooks integration is optional. Many shops use Bench as their complete business system. The integration is there for shops that want their accountant to have access to financial data in QuickBooks without manual data entry.
See how Bench works for your shop
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